City of Lenexa Eagle Scout and Gold Award Requirements and Procedures

Lenexa is a proud supporter of Girl and Boy Scouts who wish to complete Gold Awards and Eagle Scout Awards with the city. The Parks and Recreation and Public Works Departments receive numerous requests annually for Eagle Scout and Gold Award volunteer projects. These departments have established the following guidelines to assist Boy and Girl Scout candidates contemplating a volunteer project in conjunction with the City of Lenexa.

Please remember there are many Scouts that apply to complete projects with the City of Lenexa; to ensure your project is considered, be sure that you have carefully read and completed all City and Scout instructions for these projects.

Requirements

1. The Eagle Scout/Gold Award Candidate (hereinafter “Scout Candidate”) has read the City of Lenexa – Eagle Scout/Gold Award Project Guidelines and theEagle Scout Leadership Service Project Workbook or Gold Star Award Requirements thoroughly.

2. The Scout Candidate has applied a minimum of four months to the project completion deadline. (The City of Lenexa cannot accept projects with "emergency" deadlines due to a Scout's impending 18th birthday.)

3. The Scout Candidate is a resident of Lenexa or belongs to a scout troop that originated from a Lenexa-based organization.

4. The Scout Candidate is prepared to make all contacts and communications required to successfully complete his/her project with limited parental or adult involvement. Parents or adult troop leaders are welcome and encouraged to accompany the Scout during all meetings with the City Eagle Scout/Gold Award Coordinator (hereinafter “City Coordinator”). However, if at any time the City Coordinator observes that the project is being run by adults, the City Coordinator will not “sign off” on the project.

5. The Scout Candidate will present himself/herself in a professional manner in his/her communications (phone calls, meetings, e-mails, etc.) with the City Coordinator.

6. The project chosen (or contemplated) is of a scope and level that can be accomplished by the Scout Candidate and their crew. (Complicated projects that require too much adult participation, have safety issues or considerable maintenance costs will be rejected. The City of Lenexa reserves the right to reject any project.)

7. Scout Candidate will be responsible for the maintenance of project for one year after its completion.

8. If the Scout Candidate is willing and able to comply with the City of Lenexa's requirements, he/she may proceed to the process below.

Please note that the City Coordinator and the City Project Manager (hereinafter “City Project Manager”). have official duties that take priority over Eagle Scout/Gold Award Projects. Therefore, Eagle Scout/Gold Award Project meetings are arranged around the city staff’s schedule.

The city reserves the right to remove or discontinue past Scout projects due to theft, vandalism, inability to maintain or lack of need.

Process

1. Scout Candidate submits the Initial Eagle Scout/Gold Award Application to City Coordinator.

2. City Coordinator will forward application to City Project Managers. Managers will review the application and indicate whether any of the Scout Candidate’s project ideas or interests could become a project for the City. Viable projects should address a need that the City has and should not require excessive or expensive maintenance and be installed in an appropriate amount of time. The City can suggest an alternative location where the City has a greater need. The City is under no obligation to accept any project proposal.

3. City Coordinator will contact the Scout Candidate to inform them whether there are any applicable projects.

4. The Scout Candidate visits the site or researches project to consider and decide which project, if any, he/she would like to pursue.

5. If the Scout Candidate chooses a City of Lenexa project, he/she arranges for a meeting with the appropriate City Project Manager to discuss project details.

6. The Scout Candidate prepares the necessary paperwork to get the project approved through his/her own troop and scout office. The Scout Candidate arranges a meeting with City Project Manager to get any necessary signatures.

7. The Scout Candidate determines the source of funding for the project, perhaps by pursuing donations or fundraising.

8. The Scout Candidate does any necessary research to learn about the type of work he/she will be teaching others for his/her project. (For example, if he/she is doing trail work, he/she should get any available literature on trail design and maintenance from state agencies or the library.)

9. The Scout Candidate will sign the City Release of Liability Forms and require all other persons that will be working on the project to sign the same form.

10. The Scout Candidate finalizes the plan for his/her project completing the Project Application and sets up a meeting with the City Project Manager to get final approval of the project, funding sources, budget, and work schedule.

11. The Scout Candidate notifies the City Project Manager two weeks in advance of his/her first work day to arrange for a final walk through at the site. At the final walk through, the location for material delivery should be determined, construction locations flagged, and last minute questions answered. If Scout Candidate is not doing a construction project, there will be meetings scheduled depending on projects.

12. (Eagle Scout Candidates only) In accordance with the Eagle Scout Leadership Service Project Workbook, the Eagle Scout Candidate completes the project by leading his organized work force, not doing the work himself.

13. The Scout Candidate notifies the City Project Manager that he/she has completed the project and schedules a completed project walk through or wrap-up meeting. If the Scout Candidate has complied with the city's and Scout Office’s procedures and has successfully completed the project, the City Coordinator will "sign off" on any paperwork that is required of the Eagle Scout/Gold Award Candidate at this meeting. At this time the City Project Manager will need to see all of the photos and documentation that Scout Candidate will be turning into the Scout Office.

Congratulations! You have completed your Eagle Scout Leadership Service Project or Girl Scout Gold Award. Good luck at your review board!