MINUTES OF THE REGULAR MEETING LENEXA CITY COUNCIL CITY OF LENEXA, KANSAS
The regular meeting of the Lenexa City Council was called to order at 7:30 p.m. on the 20th day of May, 1997, at the Lenexa City Hall, Council Chambers, 12350 W. 87th St. Pkwy.
The following Councilmembers were present with Mayor Bowman presiding:
Lou Serrone Larry McAulay John Ramsey Vacant Seat, Ward III Diane Linver Michael Boehm Tom Nolte Dick Dyer
APPROVE MINUTES:
Motion to approve the minutes of May 6, 1997, was made by Councilmember Ramsey, seconded by Councilmember Dyer, and unanimously approved.
APPOINTMENTS:
DR. TODD VAN WYNGARDEN - COUNCILMEMBER WARD 3 UNEXPIRED TERM ENDING 1999
Mayor Bowman indicated she had a really tough job in reviewing the three outstanding applicants for this position. Any one of the three would have made an excellent choice, but that is not to take away from Dr. Van Wyngarden’s qualifications. Mayor Bowman submitted the name of Dr. Todd Van Wyngarden to fill the unexpired term for Councilmember Ward III. He has served on the Vision 2020 Task Force for the last several months, which required dedication to the project and many hours of service. She felt the recent involvement in the Vision 2020 Program made him a good candidate for the position.
Motion to accept appointment of Dr. Todd Van Wyngarden to the Vacant Ward III Council seat was made by Councilmember McAulay, seconded by Councilmember Linver, and unanimously approved.
Mary Sue Fry, Assistant City Clerk, administered the Oath of Office to Todd Van Wyngarden who then assumed his seat on the dais.
PROCLAMATION:
EMERGENCY MEDICAL SERVICES WEEK - MAY 18-24, 1997
PRESENTATION:
COMMUNITY SERVICE AWARDS: HOLLY FLOYD, ARTS COUNCIL ANNE PHELAN, ARTS COUNCIL
Mayor Bowman asked that Anne Phelan and Holly Floyd come forward. Holly Floyd was unable to attend.
Mayor Bowman indicated that Lenexa is very fortunate to have so many citizens who are willing to give of their time and energy to make positive things happen in Lenexa. Mayor Bowman presented Anne Phelan with a plaque commemorating her service on the Arts Council and a key to the City. Anne’s daughter Bailey joined them for pictures. Several members of the Arts Council were present to honor Anne.
CITIZEN RECOGNITION - TRAFFIC SAFETY PROJECT:
STUDENTS FROM ST. THOMAS AQUINAS HIGH SCHOOL: SABRINA SANDERS MAX CLARK ANNIE NEIGHBORS CARRIE KAVANAUGH RACHELLE THOMAS CHRISTIE SCHLAGEL KRISTIN SUDEIKIS MELISSA NEMMERS LAURA BALZANO CLINT STEINER EDDIE MILLER BEN LEWIS ASSISTANT PRINCIPAL KATHY SAUM KEVIN SHORTLE & LEE BOND OF SANTA FE TOW
Mayor Bowman indicated a group of students from St. Thomas Aquinas approached the City about doing a program to point out and prevent some problems that occur this time of year around graduation and prom time. She asked Chief Hanson to provide further information.
Chief Hanson advised that every year at this time the Police Department and Fire Department start gearing up and thinking about safety, driving sober, and working with schools to make sure that prom and graduation season is a happy one and not a tragic one. This year this group of students and representatives of the high school worked very closely with public safety personnel and took the initiative to create a video and proactive program on the behalf of the seniors. Sergeant Rusty James was the coordinator.
Sergeant James indicated in March he was contacted by some of the students from Aquinas who wanted to do a docu-drama where a mock accident was set up. The students took the project upon themselves. He provided some names they could contact for assistance and they took it and ran with it. He has done this type of program before but it is usually done by the Administrative Staff. Kathy Saum, Assistant Principal, coordinated the project so that it didn’t disrupt the entire day’s schedule. There was an accident staged in the driveway at Aquinas, the students did their own makeup and injuries and on top of all the time spent they did not let any senior class members know about this program. The Lenexa Fire Department also assisted with Fire Trucks and ambulances, Overland Park and Lenexa Police were also present to help “investigate” the accident. This was handled as a real accident The Star newspaper was also there and did a great job of publicizing this project. What makes Aquinas a special school is because they cover such a broad area so this message went out not only to this school but the entire metro area. Sergeant James also thanked Kevin Shortle and Lee Bond of Santa Fe Tow Company for providing cars that had been in accidents to lend a touch of reality to the project. Sergeant James introduced students present this evening that were part of the project:
Laura Balzano Clint Steiner Christie Schlagel Eddie Miller Assistant Principal Kathy Saum Kevin Shortle & Lee Bond of Santa Fe Tow
Sergeant James advised the Aquinas students went beyond what the Police Department normally expects of high school students to get out a very important message, and did a phenomenal job.
Mayor Bowman presented each person involved in the project with a key to the City and thanked them for their efforts.
BUSINESS FROM FLOOR:
Hearing none, Mayor Bowman proceeded with the regular agenda items.
APPROVE CLAIMS:
Motion to approve claims ordinance 1997-05 was made by Councilmember Klein, seconded by Councilmember Ramsey, and unanimously approved.
CONSENT AGENDA:
1. CEREAL MALT BEVERAGE WAIVERS: A. SUSAN THOMAS, FOR 5/26/97 AT SAR-KO-PAR PARK, PICNIC, 50 PEOPLE. B. JEFFREY A. SWARTZ, FOR 5/26/97 AT ELECTRIC PARK, COMPANY PICNIC, 50 PEOPLE. C. JOE AND DEBBIE CICHON, FOR 6/7/97 AT LIONS SHELTER, PICNIC, 75 PEOPLE. D. BRET E. SWANSON, FOR 6/7/97 AT AD ASTRA PARK, PICNIC, 100 PEOPLE. E. KIM LANKER, FOR 6/20/97 AT 125TH ANNIVERSARY SHELTER, COMPANY PICNIC, 50 PEOPLE. F. REGINA WILTFONG, FOR 6/21/97 AT LIONS SHELTER, PICNIC, 70 PEOPLE. G. AMY DUNCAN, FOR 8/9/97 AT 125TH SHELTER, COMPANY PICNIC, 100 PEOPLE. 2. NEW CEREAL MALT BEVERAGE LICENSE: JMB FOODS, 10900 W. 87TH STREET PKWY. 3. MASSAGE THERAPY LICENSE RENEWAL: DEBORAH PETTIS, BACK TO HEALTH, 9524 MARSHALL DRIVE. 4. NEW MASSAGE THERAPY LICENSE: SUSAN A. BEER, NEW LIFE WELLNESS CENTER, 7795 QUIVIRA ROAD. 5. BID AWARDS: A. COMMUNITY CENTER CHAIRS, PARKS AND RECREATION DEPARTMENT. B. POLICE STATION FENCE, PARKS AND RECREATION DEPARTMENT. C. PENNY GREEN, PHASES 1 THROUGH 3, STORM DRAINAGE IMPROVEMENTS, PUBLIC WORKS DEPARTMENT. D. BRENTWOOD, PHASE 3, STORM DRAINAGE IMPROVEMENTS, PUBLIC WORKS DEPARTMENT. E. 1997 IN-HOUSE CHIP SEAL MATERIAL, PUBLIC WORKS DEPARTMENT. F. 1997 SLURRY SEAL PROJECT, PUBLIC WORKS DEPARTMENT. G. TRAFFIC UNIT SURVEY EQUIPMENT, POLICE DEPARTMENT. 6. REQUEST FOR APPROVAL OF FINAL PLAT OF JLB 95, LOCATED AT THE NORTHEAST CORNER OF 95TH STREET AND NOLAND ROAD, WITHIN THE CP-2, PLANNED COMMUNITY COMMERCIAL ZONING DISTRICT. FILED BY JESS DAVIS, AGENT FOR JAMES D. BRIUER, AND DONALD E. HENGGELER AND MARY ANN HENGGELER, OWNERS OF RECORD. PT 97-06 F 7. RESOLUTION APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF LENEXA AND THE CITY OF DESOTO FOR RADIO EQUIPMENT INSTALLATION AND OPERATION ON A WATER TOWER LOCATED WITHIN THE CITY LIMITS OF DESOTO. (Resolution No. 97-36)
Councilmember Linver asked that item 5D be removed from the Consent Agenda.
Ron Norris, Director of Public Works, asked that Item 5C be removed from the Consent Agenda.
Motion to approve the Consent Agenda, as amended, was made by Councilmember McAulay, seconded by Councilmember Boehm, and unanimously approved.
5. BID AWARDS: C. PENNY GREEN, PHASES 1 THROUGH 3, STORM DRAINAGE IMPROVEMENTS, PUBLIC WORKS DEPARTMENT.
Ron Norris asked this item be tabled to the regular meeting of June 3, 1997.
5. BID AWARDS: D. BRENTWOOD, PHASE 3, STORM DRAINAGE IMPROVEMENTS, PUBLIC WORKS DEPARTMENT.
Councilmember Linver advised that she and her Wardmate, Councilmember Nolte, are thrilled about this project. She felt this was the last phase of this improvement and she wanted to make sure to thank everyone involved in the project. Mr. Norris advised he would pass on the thanks.
Motion to award the bid was made by Councilmember Linver, seconded by Councilmember Nolte, and unanimously approved.
BOARD RECOMMENDATIONS:
PLANNING COMMISSION - (MEETING OF APRIL 28, 1997) 8. A. REQUEST FOR MERITEX, INC. TO REZONE FROM AG, AGRICULTURAL ZONING DISTRICT, TO BP-S, PLANNED BUSINESS PARK SUBSURFACE ZONING DISTRICT, TRACTS LOCATED AT THE SOUTHWEST CORNER OF 95TH STREET AND RENNER BOULEVARD FOR THE PURPOSE OF A SUBSURFACE BUSINESS PARK. FILED BY JOHN D. PETERSEN C/O POLSINELLI, WHITE, VARDEMAN & SHALTON, AGENT FOR EQUITABLE LIFE ASSURANCE SOCIETY OF THE UNITED STATES, MARJORIE L. WILLSEY, AND FRONTIER LAND COMPANY, INC., OWNERS OF RECORD. RZ 97-03 (ORDINANCE REQUIRED)
Mr. Meyer advised this is the first of a three-part application. This is the sub-surface rezoning for the formerly mined space to be converted for business park use. This will go in tandem with the staging area and the preliminary plan for the overall development. We have anticipated the rezoning of this mine, along with others, under codes specifically tailored for development of subsurface business parks. Staff does not have any specific comments on the rezoning which comes with a recommendation for approval by unanimous vote of the Planning Commission.
Curt Holland, Polsinelli, White, Vardeman & Shalton, was present representing the owners. Mr. Holland advised that the Staff report is fairly detailed and unless there were questions, he did not have a specific presentation prepared. He thanked Staff for the long hours of work on this planning processing and assisting them in making this an excellent plan. He introduced Mr. Bill Seymour, and Wayne Brucewitz, of Meritex, Inc., and Chris Clark of Frontier Land Company.
Mayor Bowman indicated the City worked long to develop a code for subsurface development. She indicated someone had advised her recently that Lenexa has one of the best codes they have ever seen for this type of development. Staff is also aware of the importance of this development and the impact it will have on marketability of the surface area.
Councilmember Boehm indicated under Item No. 5 of the Golden statements, it indicates there are no gas or oil wells on this site. In the Planning Commission packet there was some discrepancy. Has that now been finalized. Mr. Meyer indicated from the time that the planning report was put together Staff became aware of some capped wells on the property. Our information is taken from State records on the property which did not show anything on the property. Mr. Holland indicated they were not aware of any wells on the property that have not be properly capped.
Councilmember Boehm indicated the City has been waiting for this for quite some time and he would move to sustain the Planning Commission recommendation for approval of the change in zoning. Councilmember Klein seconded the motion which carried by unanimous vote. (Ordinance No. 4068)
B. REQUEST FOR MERITEX, INC. TO REZONE FROM AG, AGRICULTURAL ZONING DISTRICT, TO BP-2, PLANNED MANUFACTURING ZONING DISTRICT, TRACT LOCATED AT THE SOUTHWEST CORNER OF 95TH STREET AND RENNER BOULEVARD FOR THE PURPOSE OF A STAGING AREA FOR A SUBSURFACE BUSINESS PARK. FILED BY JOHN D. PETERSEN C/O POLSINELLI, WHITE, VARDEMAN & SHALTON, AGENT FOR EQUITABLE LIFE ASSURANCE SOCIETY OF THE UNITED STATES, OWNER OF RECORD. RZ 97-04 (ORDINANCE REQUIRED)
Motion to sustain the Planning Commission recommendation for approval was made by Councilmember Klein, seconded by Councilmember McAulay, and unanimously approved. (Ordinance No. 4069)
C. REQUEST FOR APPROVAL OF PRELIMINARY PLAN FOR MERITEX, INC., PROPERTY LOCATED AT THE SOUTHWEST CORNER OF 95TH STREET AND RENNER BOULEVARD, PENDING APPROVAL OF REZONING REQUESTS RZ 97-03 AND RZ 97-04. FILED BY JOHN D. PETERSEN C/O POLSINELLI, WHITE, VARDEMAN & SHALTON, AGENT FOR EQUITABLE LIFE ASSURANCE SOCIETY OF THE UNITED STATES, MARJORIE L. WILLSEY, AND FRONTIER LAND COMPANY, INC., OWNERS OF RECORD. PL 97-04 P
Mayor Bowman advised the preliminary plan comes with recommendation for approval with four stipulations. Mr. Meyer pointed out that the recommendation also is subject to a second consultant’s geotechnical study. The first geotechnical review was satisfactory. Each one of these projects is unique and we feel very lucky to have Mr. Seymour and Mr. Brucewitz, who are very experienced in subsurface development. This will be the first time we actually move on to a final plan and put our codes into action. We are looking forward to working with them on final plan and feel these issues will be adequately addressed at that time.
Motion to sustain the Planning Commission recommendation, as stipulated, was made by Councilmember Ramsey, seconded by Councilmember Klein, and unanimously approved.
Stipulations on the motion were as follows:
1. Details of the ventilation plan must be worked out by time of final plan approval for the project’s first phase.
2. The timing and potential location of a permanent paved emergency access drive to the project’s southern portals must be worked out by time of final plan approval. If the Frontier tract is not purchased by the developers, then the City requires an emergency access easement through the mined portion of the Frontier property.
3. At time of final plan approval, adequate parking must be provided for each of the buildings. Surface parking standards are not always applicable to the unique subsurface and an alternative standard needs to be agreed upon by both the Applicant and Staff.
4. When detailed plans are finalized for utilities, no open cutting of any public street shall be permitted.
NEW BUSINESS:
9. ORDINANCE AMENDING LENEXA CODE SECTION 3-9G-1&2, REGARDING THE SALE AND CONSUMPTION OF CEREAL MALT BEVERAGES BY MINORS, AND ALSO GRANTING CEREAL MALT BEVERAGE AND ALCOHOLIC LIQUOR EXEMPTION FOR THE THOMPSON FARM.
Ms. Harmison advised this ordinance does two things. It was brought to Staff’s attention that the Thompson Farm has not been included in the current listing of public buildings exempted for consumption of Cereal Malt Beverages on the premises. This must be done by ordinance or drinking on the premises would be prohibited. In addition, Cereal Malt Beverage requirements have been amended to coincide with current State Law which provides, as a defense for retailers to any charge for selling to minors, that if they had reasonable cause to believe the person was over the age of 25 or provides a photo identification that appears to be valid, it is a defense to the criminal charge of selling to a minor. Staff recommends approval of the changes.
Motion to adopt the ordinance was made by Councilmember McAulay, seconded by Councilmember Klein, and unanimously approved. (Ordinance No. 4070)
10. DISCUSSION OF INDIAN TRAILS POOL PROJECT, AND RESOLUTION AUTHORIZING THE PROJECT AND ISSUANCE OF TEMPORARY NOTES.
Mr. Watkins advised there was a Public Works Committee meeting a week ago to talk about the status of the Indian Trails Pool, cost estimates, whether to go forward this year, and whether or not to bid add alternates to the project. All and all it was a good discussion. He recapped the Public Works Committee meeting for those who could not attend. They talked about the fact that in the original CIP the estimate for the project was $1.5 million and the question was why the estimate was now over a million dollars more. The answer is that the original CIP estimate generated by Staff was based on a study that had been performed looking at the cost of rehabilitating the existing pool built about 20 years ago. That number of roughly $1 million included the cost of adding amenities to the footprint assuming the pool stayed at the current location. The Mayor appointed a committee which consisted of Councilmembers Nolte and Ramsey, Ron Norris, Bill Nicks, and David Watkins. The Committee interviewed several firms and selected an outstanding team of Shaunessy Fickel & Scott and a consultant who had designed water theme parks all over the country. When that team came in and took a look at the site they decided that to add amenities to the existing footprint would be short-sighted which meant moving the pool to the west. This was a good idea but ran into the side of a hill and eliminated parking area which would require adding new parking. The cost of a new parking lot added to the cost considerably. The project now which would underwrite the master plan is about $2.565 million including rehabilitation of the existing pool adding a zero depth pool area, water slides which are popular now with families, adding fountains and sand areas, party room, and really coming up with a package that will not only give Lenexans very high quality of life features today, but one which will be competitive with surrounding communities for some time. The master plan contemplates a facility that will be competitive and something that will last another 20 years. The Public Works Committee then talked about expenses of $2.565 million and the revenues to underwrite that cost. The packet does a nice job of going into the detail. He summarized the revenue stream that would go into the project. The original $1.5 million was predicated on a plan of capturing the annual allocation that has historically been granted to Parks for park development to the tune of $180,000 per year. It also captures $70,000 a year for five years of Special Parks and Recreation funds which are generated from a 10% tax on alcoholic beverages served in the City of Lenexa. It also captures some left-over cash balances from the Noland Road intersection project and some park projects that were built and had cash carry-overs after completion. Staff contemplates that this year will be very strong and an excellent year for the community in 3% park fees. To date we have about $150,000 in hand from projects and are very close to receiving another $96,000 from the Chimney Hills Apartment project which has been approved and plans are in for building permit. This also includes other projects which have been approved and plans are in for building permits. The only project that is not 100% for sure is the Embree Apartments north of the K-Mart facility. The property is under contract and application for plan approval is expected by the end of the month, but sometimes these don’t happen. The Committee looked at the 3% park fees, utilizing moneys from the Gateway Park Fund which had been set aside, drawing down money from park land acquisition, and utilizing some left over dollars from the play equipment project which received excellent bids. When you add up all those dollars we are at about $2.270 million.
Mr. Watkins added that the Committee questioned if the City wanted to do the whole project and had to come up with extra funds how would it be done? He noted that Dennis Howard, in his memorandum, looked at capturing all of the Gateway Park funds, all of the park land dollars, and this would be about $87,000 short of the $2.565 million needed for the project. His recommendation would be that they advertise a project for bids for a project that would encompass the core amenities up to the $2.270 million project. Ron Norris suggested they may want to have one add alternate for the deck furniture and that would give some breathing room and add alternates for that part of the budget beyond the $2.270 leading up to the $2.565 million. Mr. Watkins indicated he would suggest this because these estimates are based on the architect and engineers survey of the area. Anytime we get an estimate, we hope the bids would come in better than that but that cannot be guaranteed. He felt they could have two things happen, bids could come in lower than 2.565 which includes architect and engineering fees and we could possibly fund everything, or we could go back and look at additional funding sources; additional park acquisition dollars, the Gateway Park dollars, or the unallocated CIF dollars to come up with the pool package. With regard to timing, because we are getting into a critical time for meeting the deadline for taking bids and starting work immediately after the pool closes so it can be open this time next year, time is of the essence. He doesn’t want to pressure the Governing Body but if we are to hit this window Staff needs some direction tonight.
Mr. Watkins indicated they also had some discussions “outside the box” such as is this a good location for the pool, are there other options? This site while expensive to develop is in or near the center of the community, offers a nice park setting, and as mentioned in his memorandum it has a nice vista and panorama that can’t be replicated in many areas. He felt they would be looking at rehabilitation of the pool, rebuild of the shelter houses which costs about $1 -$1.1 million. If you want the aquatic park, as the community survey has indicated they would like, you would be facing the expenditure of buying a new piece of property and starting from scratch which would be about a $2.5 or $3 million project. The Committee felt this would be a good location for this type of improvement. Staff doesn’t like to see projects placed in the CIP go up so much in cost, but it happened on this project after “expert” eyes took a look at the proposal. You could go back and do the $1.5 million project as originally envisioned but he did not think it would provide the type of facility they could have by moving the footprint to the west and incorporating some of the consultants recommendations. He felt this is a good project that would be exciting for the community.
Mayor Bowman indicated for clarification, the recommendation is to bid that portion of the project which the estimates indicates would be $2.27 million and the add alternate below (deck furniture). Mr. Watkins advised as discussed today he would take the item just below the $2.270 which would be the deck furniture and place it as an add alternate. Mayor Bowman indicated then the deck furniture would be an add alternate and the rest as a group. Mr. Watkins indicated each additional item would be a separate add alternate.
Considerable discussion ensured regarding funding options and discrepancies in memorandums regarding projected funding amounts, priority and use of add alternates, apparent request to advertise for bid without construction documents.
Mr. Watkins advised that the numbers contained in his memorandum were based on estimates and those in Mr. Howard’s were based on a more detailed review of potential funding. Mr. Norris advised that the add alternatives were prioritized by impact on the project and potential for cost increase if done in the future. He also advised that construction documents were being prepared and should be ready in about one week.
Mr. Norris suggested the possibility of negotiating with the low bidder on add alternates. Ms. Harmison felt that could not be done, a contract must be awarded on the bids as submitted.
Mr. Watkins indicated although there was a discrepancies of about $4,000 in the two memorandums he felt that could be resolved through other funding sources such as the City Council contingency fund if it became necessary. He agreed with Councilmember Boehm’s comments regarding doing the project as a package and focusing on paying for that package, not necessarily what could or could not be cut from the project. In addition to the potential for use of contingency funds he also felt they may opt to encumber park fees for the year 1998. He felt they needed to consider not only delay of other projects, but added cost of this project features if they are delayed to some date in the future.
Councilmember McAulay indicated that painting of the pool cost about $4,000 every year but the renovation of the pool would be $86,000. He felt that by eliminating the renovation they could save funds by doing yearly maintenance. Tom Lowrey, Superintendent of Parks, advised that it depends on the type of finish proposed and that the current finish on the Indian Trails pools is a rough texture that can be abrasive on feet. He felt that although continued maintenance would be a necessity that the pool renovation was essential to eliminate the abrasive finish.
Mayor Bowman asked if they set the bid estimate at $2.565 million would they be obligated to fund that entire amount or could they pull things out of the package. Ms. Harmison advised that could only be done with deducts or add alternates. Mr. Norris indicated he would not recommend use of deducts but rather add alternates due to potential for back-loading on deducts.
Mayor Bowman also wanted to be sure everyone understood if the City Council elected to go with the full project there may be some other projects that will have to be delayed date to allow for completion of the funding for this project. She questioned demand for improvements to 80 acre or the Hines parks. Mr. Nicks indicated those parks are being master planned at this time and improvements would be done incrementally. He also felt pressure for those improvements would not be felt until more rooftops were in the area. Mr. Nicks also pointed out that the County has built a parking lot and shelter house adjacent to the Hines park which would reduce any immediate demand for improvement in that area by the City.
Councilmember Linver indicated that the demand for property in the western part of the City will drive the prices up and she would not want to sacrifice future park land acquisitions for this project. Mr. Watkins felt that future park land would not have to be sacrificed for this project. If a really good deal came along funding could be found.
Mayor Bowman indicated that Mr. Watkins’ recommendation is to bid the base project with elements up to the $2.270 million listing additional items as add alternates with full removal of the deck furniture. She questioned if that would prohibit them from going beyond the $2.270 million. Ms. Harmison indicated that the motion should be to authorize issuance of temporary notes in the base amount of $2.27 million and include add alternatives not to exceed the total $2.565 million; or more simply put authorize up to $2.565 million.
Motion to authorize an amount not to exceed $2.565 million was made by Councilmember Ramsey, seconded by Councilmember Nolte, and unanimously approved. (Resolution No. 97-37)
Mayor Bowman requested that the documents regarding potential funding sources and amounts be amended to reflect like amounts.
14. ORDINANCE ESTABLISHING AND DESIGNATING MAIN TRAFFICWAY CONNECTIONS.
Ms. Harmison advised that to issue Temporary Notes or General Obligation Bonds the City has to designate certain roads as main trafficways or connectors for main trafficways. This ordinance would designate 91st Street from Santa Fe Trail Drive to Pflumm Road as a connector to allow funding for the CDBG project.
Motion to adopt the ordinance was made by Councilmember McAulay, seconded by Councilmember Boehm, and unanimously approved. (Ordinance No. 4071)
11. DOCUMENTS AUTHORIZING PROJECTS FOR THE 1997-A TEMPORARY NOTE ISSUE. A. RESOLUTION AUTHORIZING CERTAIN MAIN TRAFFICWAY AND TRAFFICWAY CONNECTION IMPROVEMENTS AND THE ISSUANCE OF GENERAL OBLIGATION BONDS OR TEMPORARY NOTES TO PAY THE COSTS THEREOF.
Councilmember McAulay indicated that the memo dated May 15th on page two, Project Consolidation of Public Works and Parks Maintenance Center, would have a cost of $1.3 million for design services. He felt that was considerable cost. Mr. Howard indicated that is actually the combination of purchase cost and design services. The design services would actually be about $340,000. He advised those numbers would be broken out for clarity. Ms. Harmison advised that those numbers were broken out in the Ordinance.
Councilmember Boehm asked if 91st Street would be a two phase project. Mr. Howard indicated the notes will be for 24 months since the project will cover two years.
Mr. Howard indicated this action is doing two things; setting the project limits and authorizing temporary notes to finance the project. He noted that although the issuance’s are for 24 months they are callable in 12 months. Mr. Watkins felt that by issuing notes they will probably get a rate of about 4% which can be invested at a higher rate.
Mayor Bowman indicated on the 87th Street Bridge widening it states cost of $400,000 to provide funding for corridor study. Are we funding more than a corridor study? Mr. Howard indicated to date we have funded a $50,000 project in coordination with Overland Park to do a preliminary study. The remaining is design cost.
Mr. Watkins indicated this could be a project in the $10 - $20 million range. This is preliminary design work to get us to the point where the Fed. could authorize the project then final design could commence.
Mayor Bowman advised the memo indicates this is only for the study, not design, and requested the clarification be made that this does include preliminary design.
Motion to approve the resolution was made by Councilmember Nolte, seconded by Councilmember Boehm, and unanimously approved. (Resolution No. 97-38)
B. ORDINANCE AUTHORIZING THE IMPROVEMENT OF A CITYWIDE EQUIPMENT AND VEHICLE MAINTENANCE AND REPAIR CENTER AND THE ISSUANCE OF GENERAL OBLIGATION BONDS OR TEMPORARY NOTES TO PAY THE COSTS THEREOF.
Motion to adopt the ordinance was made by Councilmember Nolte, seconded by Councilmember Dyer, and unanimously approved. (Ordinance No. 4072)
12. RESOLUTION AUTHORIZING 1997-A TEMPORARY NOTE SALE AND REDEMPTION OF OUTSTANDING NOTES.
Councilmember Boehm indicated that the recommendation in the memo is for $4.5 million but the resolution is for $4.0 million. Mr. Howard indicated that the current outstanding is $4.5 million but we only need funds in the amount of $4 million to redeem that cost, in addition to fund on hand.
Councilmember Nolte asked with the new issuance an approximation of the City’s total debt. Mr. Watkins indicated at the end of this year the City will have $40,500,000 in debt. Mr. Howard advised that as of July 1, 1997, the General Obligation debt of $45,125,000, plus an additional $4 million for a total of $49,125,000 debt as of July 1. He pointed out that that figure will change in September.
Motion to approve the resolution was made by Councilmember Ramsey, seconded by Councilmember Linver, and unanimously approved. (Resolution No. 97-39)
Recess was called at 9:52 p.m.
The meeting reconvened at 10:00 p.m.
13. 1998 BUDGET REVIEW.
Mr. Watkins advised that the formal budget presentation would take place two weeks from tonight. Hopefully, adoption would be at the second meeting in July. He advised that tonight’s presentation is not to get into actual budget numbers but to provide the basic philosophy and budget strategies. Mr. Watkins presented information contained in the PowerPoint presentation and packet.
COUNCILMEMBERS REPORTS:
Councilmember Dyer advised that he and Councilmember Klein attended a League of Kansas Municipalities meeting on May 10 for training new Councilmembers which was very informative.
Councilmember McAulay welcomed new Councilmember Van Wyngarden.
Mayor Bowman advised of a ground breaking ceremony this Friday, at noon, for the Day Care Center at Southlake. She asked Councilmembers to attend if possible.
Mayor Bowman indicated they have made every effort to keep the Committee of the Whole meeting agenda for next week to one item. The entire meeting will be dedicated to the 2020 Vision Committee for presentation of their reports. She asked that the Councilmembers go over the reports so they can provide some feedback at that meeting. She advised that each group put a great deal of effort into the project. The public presentation would be at the June 4th meeting to allow for additional public input.
STAFF REPORTS:
Mr. Schaefer advised that the City Hall dedication and Open House will be held in conjunction with the annual Police Department Open House on Saturday, May 31st from 1 to 4 p.m. The Ribbon cutting will take place about 2 p.m. Invitations and press releases went out today.
EXECUTIVE SESSION:
Motion to recess into Executive Session for 20 minutes pursuant to the attorney/client privilege to discuss a matter involving potential litigation and a personnel matter involving nonelected personnel was made at 10:45 p.m. by Councilmember Dyer, seconded by Councilmember Klein, and unanimously approved. Present at the session would be the Governing Body, Mr. Watkins, Ms. Harmison, and Chief Hanson.
The meeting reconvened into regular session at 11:05 p.m. No votes were taken or decisions made.
Motion to reject the offer of Counsel for Ed Kennedy and Don Poore, and authorization to make the counter-offer discussed in the Executive Session was made by Councilmember Linver, and seconded by Councilmember McAulay, and unanimously approved.
The meeting adjourned at 11:07 p.m.
Rosie Paul Sandra Howell Recording Secretary City Clerk/Director of Administration